Job Description

LEGAL SECRETARY

JOB CODE 01020

Effective Date:	12/92

DISTINGUISHING FEATURES OF THE CLASS:

The fundamental reason this classification exists is to provide secretarial support for three to five attorneys, which requires secretarial competence, including stenographic skills. Familiarity with legal documents, procedures, principles, and terminology as well as a high degree of thoroughness and accuracy is required in performing varied secretarial assignments and routine administrative details within established time constraints. Incumbents work with considerable independence according to general instructions and procedures. Work is generally reviewed for completeness and compliance with legal standards and policies by a Secretarial Supervisor or other supervisor, unless the assignment involves routing or standardized procedures and methods.

ESSENTIAL FUNCTIONS:

• Transcribes tape dictation for the drafting of various legal documents, general correspondence, and related material;
• Assembles data and coordinates work flow for the timely preparation of routine correspondence and legal documents by work processing;
• Reviews documents for completeness, and typographical and format errors;
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Required Knowledge, Skills and Abilities:

Knowledge of:

• Business English and spelling.
• Legal terminology, principles, procedures, and forms as related to secretarial work.

Ability to:

• Produce documents written in the English language using proper sentence structure, punctuation, grammar, and spelling.
• Plan and organize work load to comply with established time constraints.
• Work cooperatively with other employees, customers, clients, and the public.
• Enter data or information into a terminal, PC, or other keyboard device.
• Remain in a sitting position for extended periods of time.
• Comprehend and make inferences from material written in the English language.
• Operate standard office equipment, such as a copier and FAX machine.
• Communicate orally in the English language with customers, clients, and the public using a telephone.
• Sort, separate, arrange, file or distribute incoming mail or material.

Additional Requirements:

• Some positions will require the performance of other essential and marginal functions depending upon work location, assignment, or shift.

ACCEPTABLE EXPERIENCE AND TRAINING:
Two years of clerical experience in a legal setting, including training in typing and stenography. Other combinations of experience and education that meet the minimum requirements may be substituted.